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Executive Administrative Assistant
Employer: Vans
Location: Cypress, CA
Date Posted/Updated: {ts '2015-09-09 00:00:00'}
JobID: 514

Job Description
- All clerical duties to support a group of senior management staff such as filing, file management, faxing, sorting and distributing departmental mail, ordering supplies, Internet research, assisting employees, correspondence, making copies, travel arrangements and expenses (for VP of Marketing), answering and returning phone calls, etc. Aid in approving expenses, vacations and employee needs for those reporting to the VP of Marketing - Manage all scheduling, calendar management and coordination for Marketing Vice Presidents. Based on this role they serve as the -face of marketing' via phone and in person - Assist with meeting coordination for small office meetings to larger off-site meetings. - May assist with research and projects-including seeding, updating presentations and helping coordinate complex events - Serves as back up to additional administrative assistants providing coverage for breaks, lunches and coverage for absences. - Manage expenses for supplies, food and travel for the team via corporate credit cards. - Help manage overall budget for such expenses Job Requirements Years of Related Professional Experience:2+ Years Educational/Position Requirements: - College-level education preferred for broad understanding of different principles and concepts as it relates to reporting and communication purposes - 2 years of experience in a similar position are needed for this position. Skills: - Must possess strong working knowledge of MS Word, Excel, Power point as well as good internet and e-mail skills. - Must be a highly positive, collaborative person who works well across complex teams. - Must be an excellent communicator - Should have a working understanding of marketing and is innately curious - Ability to handle multiple projects/tasks - Maintains good attendance and punctuality - Must maintain high level of confidential information - Detail Oriented and ability to display discretion with sensitive information a must. - Ability to successfully communicate with all levels of management - Active Notary Preferred - Must understand and have working knowledge of travel arrangement protocols - Must have the ability to demonstrate follow-through on all assignments Special Physical and/or Mental Requirements - Willing and able to work additional or flexible hours when needed - Bend, lift, open and move product and related office items varying in weight from 1 to 25lbs, depending on need. JobID: 43264

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